Explore AlgoMetric Collaboration and Administration Platform and dive into the details of its e@TransportOrder component
Collaboration is at the heart of the exchange and sharing of information. In today’s digital age and distributed information systems, businesses increasingly need to quickly and efficiently exchange data. Logistics, in particular, requires swift and organized data exchange to ensure smooth delivery of goods. This is where collaborative software tools come into play.
Collaborative software tools allow companies to open up their doors and provide visibility to all parties involved in the communication process. Providers who generate information, and consumers who utilize information, both benefit from these software tools. However, it can be challenging for IT departments to ensure communication and integration across different ecosystems.
Collaborative software solutions can quickly configure and launch a portal for efficient and organized exchange of data, information, and documentation with users outside the company’s system. One such platform is the Algometric collaboration platform, which has transactional system features. It doesn’t just provide data exchange capabilities but records it as a transaction or a set of transactions, enabling a detailed log. This feature allows users to obtain the flow and history of the exchange and the current status of the transaction or object of exchange.
During implementation, the platform can be customized to the user’s preference, making it easy for them to navigate the interface, similar to any other business application. End-users can easily exchange data through various requests, orders, registrations, bookings, etc., and access track & trace data and documentation.
The Algometric platform has interfaces for manual data entry and bulk data import, which makes it possible for businesses to connect with clients and partners regardless of their current IT capabilities. The platform has a responsive design with web and mobile app support, multilingual support, multi-company support, and multi-currency support, making it a modern solution for logistic companies.
The Collaboration and Administration Platform has a component called e@TransportOrder, which serves as a digital communication channel between transport companies and their customers. This feature facilitates the booking of shipments or creation of transport orders. Through the portal, clients can submit shipment announcements and receive updates on the status and documentation of their shipment (track and trace).
Large companies often involve complex logistic processes, which may include multiple organizational units and performers, or several companies within a group. The e@TransportOrder feature facilitates the management of shipment transport from announcement to delivery, regardless of the organizational structure of the transport company or the number of shipment recipients. These processes, such as data collection, shipment creation, announcement sending, processing, delivery tracking, and others, typically require a significant amount of time, many performers, and have a high potential for errors. However, these challenges can be addressed by integrating the portal with existing logistics company systems or even the client’s information system.
e@TransportOrder is a web application that runs through a web browser on a computer, tablet, or mobile phone. It is important to note that there are no additional software installations required on the user’s side. After successful login, the user is presented with the main screen with options that can be executed depending on the level of assigned authorizations. The portal can also be easily set to be multilingual and integrated with the existing company website.
e@TransportOrder consists of the following functional units:
✓ System for input/modification, viewing clients
✓ System for creating announcements
✓ System for sending announcements
✓ System for tracking announcements
✓ System for archive management
✓ System for portal management and control – workflow
The announcement creation system allows the input of individual and mass (group) orders, with a user-friendly and straightforward workflow that records every action on the shipment. The job timeline feature provides visibility on the complete life cycle of the shipment, from its initial status as a new shipment to its final status upon delivery to the desired address. This also facilitates the monitoring of the system user’s activities.
e@TransportOrder provides customizable user authorization levels based on their respective roles and responsibilities within the company, with the most common being administrative profiles for transport company personnel and profiles for clients who enter shipment notifications and track their progress.
The @TransportDocument is designed to function autonomously or interface seamlessly with other information systems and solutions utilized by the transport company, such as Transport Manager, ERP, and others. This multi-layered architecture contributes to the solution’s flexibility, enabling modifications to the form or content of forms without necessitating changes on all levels of the application. As a result, maintaining and upgrading e@TransportDocument is easy, economical, and reliable.
The portal’s automated data entry or correction component provides the option of automatically filling in or correcting data entered during shipment announcements, and allows users to retrieve previously submitted announcements and modify them. Shipment announcements can be entered and sent individually or in groups, providing significant benefits to users in terms of increased speed and accuracy.
The portal offers several functionalities to its users, including manual input and editing of customer and item codes. Users can easily create shipments and input all necessary data. Once shipments are created, the system sends notifications to the transport company, and users can track the shipment’s progress through a Track and Trace feature. The portal also offers a reporting system, which includes search, preview, and print options. Additionally the portal integrates with clients’ information systems, as well as the transport company’s Transport Manager system and other subsystems such as WMS, DMS, and ERP.
To summarize, collaborative software tools like the Algometric collaboration platform and e@TransportOrder component offer a powerful solution for logistics companies seeking to effectively manage their shipments from beginning to end. By enhancing communication, providing greater visibility, and enhancing customer satisfaction, these tools are a highly valuable investment for any logistics business.